Welcome in Spain!
Congratulations on your recruitment and welcome to D-EDGE 💜 We are delighted to welcome you to our team at the Barcelona office.
Dear new D-EDGER,
To help your move in and ensure your first few days go as smoothly as possible, here's a guide with the steps to follow and practical advice written by our local HR team.
- Essential documents and administrative procedures
- Specific elements of your future employment contract
- Information related to the Barcelona office
Essential documents and administrative procedures
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#MANDATORY
- Description: Personal identification number for foreigners, essential for any legal, tax or administrative transaction in Spain.
- When: As soon as possible after your arrival (ideally within the first few days/weeks) or in advance at the Spanish Consulate or Embassy in your country (temporary number - on a white sheet of paper - which must be made official upon your arrival in Spain).
- Where: Police station (Comisaría de Policía Nacional) specialising in foreign nationals (Oficina de Extranjería) in Barcelona.
https://icp.administracionelectronica.gob.es/icpplus/index.html
- Note: It can be difficult to find an appointment online, so we recommend that you broaden your search area to include police stations in neighbouring towns or call on an ‘expert’.
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#RECOMMENDED
- Description: Registration in the municipal population register of your place of residence. This is proof that you live in Barcelona and gives you access to certain municipal services.
- When: Once you have a permanent place of residence.
- Where: Barcelona City Council (Ajuntament de Barcelona) or Citizen Services Centre (Oficina d'Atenció Ciutadana - OAC).
https://seuelectronica.ajuntament.barcelona.cat/oficinavirtual/es/tramit/20230001668
- Required documents: Passport/NIE, rental contract (or title deed) and the latest rent receipt/bill.
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#MANDATORY
- Description: Essential for paying your rent, bills and managing your finances (at D-EDGE, you can receive your salary in a European Union bank account).
- When: As soon as you have your NIE.
- Where: Any Spanish bank (e.g. La Caixa, BBVA, Santander, Sabadell) or online bank (N26, Revolut, making sure you have a Spanish bank account number).
- Required documents: NIE, passport, proof of address (empadronamiento or rental contract), employment contract (or proof of income).
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#RECOMMENDED
- Description: Digital certificate that allows you to carry out numerous procedures online, without having to travel or make an appointment.
- When: You can apply for the FNMT-RCM digital certificate at any time, both from Spain and abroad.
- Where: The application is normally made online on the Spanish National Mint's website, but you must go in person to the relevant department and identify yourself in order to obtain it. It is also possible to obtain the digital certificate by identifying yourself via video (at a cost of 2.99€ + taxes), with your DNIe or with a mobile device.
https://www.barcelona.cat/internationalwelcome/en/digital-certificate-fnmt-rcm
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#MANDATORY
- Description: Mandatory annual income tax return for all tax residents.
- When: Annually, usually between April and June for the previous year's income.
- Where: Tax Agency (Agencia Tributaria). It is often advisable to consult a ‘gestor’ (administrative/tax advisor) for this process, especially in the first year.
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#MANDATORY
- Description: Your Spanish social security number, which is essential for paying contributions and receiving healthcare and other social benefits.
- When: D-EDGE takes care of this registration - all you have to do is fill in the TA1 form (it will be sent to you by the company).
- Where: Tesorería General de la Seguridad Social (TGSS).
- Required documents (generally): NIE, passport, TA.1 form (application for affiliation/number), employment contract.
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#MANDATORY
- Description: Physical card that gives you access to public health services once you are registered with Social Security.
- When: Once you have your Social Security number and are registered with the local council.
- Where: Primary Health Centre (CAP - Centre d'Atenció Primària) closest to your home or online.
- Required documents: NIE, Empadronamiento, Social Security number.
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#RECOMMENDED
- Description: The health insurance scheme will supplement the TSI to cover your healthcare costs. At D-EDGE, we cover 100% of the membership cost.
- When: D-EDGE will take care of the registration process – all you need to do is fill in a form (which will be sent to you by the company upon your arrival).
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#RECOMMENDED
- Description: A process that simplifies administrative procedures (e.g. renewal of identity documents), facilitates consular protection (receipt of information on important events, security alerts, etc.), enables participation in elections, etc.
- When: ASAP.
- Where: at the Consulate General of your country in Barcelona or online (France, Belgium, Switzerland, Italy)
- D-EDGERS at the office, a team on a human scale
- 10 nationalities represented, making it a multicultural team
- main languages spoken: english, spanish, french, italian
Some specific elements of your future employment contract
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In Spain, employment contracts are concise, with a legal framework defined by law and collective agreements. Many practical elements, internal procedures and related rights are governed outside the contract, through internal regulations, HR policies or specific agreements.
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Non-exhaustive list of elements not mentioned in the employment contract but nevertheless in force:
• Variable remuneration, bonuses and allowances if any mentioned in the letter of intention
• Benefits: meal vouchers, home office allowance, health insurance... -
Regarding your annual paid leave, there is a slight difference between the letter of intention you received (25 working days) and the contract you will receive (33 calendar days).
It corresponds to the same amount of annual leave, simply expressed in two different ways.
How to get to the office?
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Gran Via de Les Corts Catalanes 641, 1º 2º - 08010 Barcelona
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L1: metro station Urquinaona
L2: metro station Tetuan
L3: metro station Passeig de Gracia
L4: metro station Girona
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7, 50, 54, 62, H12
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Renfe, FGC and Rodalies at 10 minutes away
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Self-service stations nearby